Acute Softwares

Network Diary
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Installing the Server
Installing the Client
Using the Diary
  • Client Apps
    Server Apps
    Troubleshooting
    Power User Tips
    Customisation
    		•
    InfoLink - Toolbar program for the Client
    Diary Client - the main diary program
    Client Setup - configuration of all Client Programs
    Diary Summary - Timesheet Generator based on actual PC usage
    Meeting Planner - view others appointments and book meetings
    Date Calculator - Free utility included with Network Diary
    NetPath - maps server drives for configuring datapaths
    Pim-Util - silent utility which processes PC usage
    Collect Files Used - creates entries in the diary showing when you edited files

    Last revised 18-Nov-2001 (C) Acute Software 2001

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    InfoLink

    Infolink is the toolbar program for the client which runs all the time. It is the only application which communicates with the network diary server, and can be minimised to the system tray or shown as a toolbar.

    What does InfoLink do?

    Infolink starts up when the PC is turned on, and performs the following functions:
    1. Reminds you of any appointments during the day, by sounding an alarm and or popping up a message
    2. Keeps an eye on free disk space and warns you when you get to your specified limit. (smiley face turns to a sad face)
    3. Records what applications you use so that you know exactly what you spent your day doing.
    4. Provides a quick and easy way to add and find appointments without having to start the diary
    5. Does all communications with the Server (if it is installed as a server) - including request other users appointments, chatting to other users, sending and recieving meetings requests

    Parts of the Infolink Screen

    Infolink Screen shot
    Caption - shows the status of the program (Local, Network, server down)

    Display - green area showing current date/time but also scrolls reminders when they appear and can show disk space at various intervals.

    Toolbar - buttons to access the most commonly used items in infolink

    'Mode' combobox - in 'compact mode' the infolink screen shows drop down combo boxes and a list to display current information.


    The Mode combo box can switch the InfoLink to display the following between Screens:
    Users - shows list of users and whether they are online or not

    Events - shows list of todays events, or for any date (by day, week or month)

    Programs - a list of commonly used files and folders is shown here. Double Click one to launch it

    Messages - this is a list of messages which you have sent and recieved. Double click a receive message to reply to it. The list can be shown for today, this month or this year


    The Toolbar Buttons (from Left to Right)

    Menu (Smiley Face / Sad Face) - this calls the main Infolink menu
    Quickly Add Note (clock) - allows you to jot down notes as you work without having to open the main diary program
    Quick Find (clock) - search the diary data files for any text. Note - this menu command does NOT search 'file accesses'
    Calendar (Calendar icon) - shows a full screen calendar for any year
    Scrap Paper (Pin) - this calls the main scrap paper function which allows quick jotting / saving of notes without having to save them to directories
    Text Editor (double Page icon) - this calls the text editor [notepad by default, but can be customised]
    Server Menu (talk icon) - shows the server menu which allows you to ping the server, chat to other users or plan a meeting
    Lock Screen (key icon) launches the screen saver menu which allows you to lock the screen or suspend PC Usage logging.

    The Popup Menu

    When you click the 'smiley face' icon, the following menu is displayed.
    About: shows version information and copyright message
    View as Toolbar: restores the default view
    View in System Tray: hides toolbar and runs itself as a small toolbar icon
    Show Disk Space: displays current free disk space in the scrolling message area
    Options: brings up the options window
    Launch the Diary: starts the main program 'diary'
    Acute Software's Catalog: shows other software available from Acute Software
    Quickly Add Note: allows you to jot down notes as you work without having to open the main diary program
    Quick Find: search the diary data files for any text. Note - this menu command does NOT search 'file accesses'
    Display Calendar: shows an annual calendar, which can display any year from 1900 to 2999
    Text Editor: launch your favorite text editor here
    Activate Screen Saver: launches the 'blank screen saver'.


    The above menu also appears when you click the system tray icon. If you right click the button or system tray icon a small menu appears which can exit the server, or view as a toolbar



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    DiaryClient

    This is the main program for the client. It manages all diary events and tasks and can display the appointments in either Grid Mode or List Mode


    Parts of the Diary Screen

    You will see a screen similar to the one below appear. There are 3 main areas on the screen: Diary Screen shot

    Calendar: (Top Left)
    Click on any date to show the appointments and PC usage for that day

    File Accesses (Mid Left - not shown)
    This shows you what you have been using your PC for, if you have File Logging enabled (on by default)

    Tasks (Bottom Left)
    Current list of tasks. You can choose which fields to display, and tasks can be dragged and dropped between appointments.

    The Appointments (Right Hand Side)
    This is where your appointments, notes and general events are displayed. You can choose to show a single day, or week, or month



    Shortcut Keys for the DiaryClient

    KeyDescriptionKeyDescription
    F1HelpCtrl NAdd new appointment
    F2Daily ViewCtrl EEdit Selected Appointment
    F3Weekly ViewCtrl DDelete Selected Appointment
    F4Monthly ViewCtrl PPrint Current View
    F5View File Access in Appointments GridCtrl FQuick Find in current month
    F6Timed View (Display as a Grid)Ctrl SPower Search
    F7List View (Display Events as list)
    F8View Calendar and File List
    F9View the List of Tasks to do



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    ClientSetup

    This is the configuration program for all the client programs. It is called automatically if the netDiary.ini file is deleted.

    For information on setting up the client, see Help File for Configuring the Diary Client
    Infolink Screen shot

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    Diary Summary

    Timesheet generator. On a month by month basis it creates timesheets showing the total time spent using the PC with daily, weekly and monthly totals. You can filter the timesheet to only calculate totals depending on certain programs

    Timesheet program Screen shot

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    Meeting Planner

    This program allows a user to book meetings, or add events to other users database.

    Click here to see more information on how to book meetings, and view other users appointments

    Screen shot

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    Date Calculator

    Simple utility to calculate the number of days, weeks, months or years between any 2 dates.
    Screen Shot

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    NetPath

    Maps network drives. Simple tool to assist users who dont have experience mapping drives

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    PIM-UTIL

    Silently running utility which runs every hour in the background to process the logged PC usage events to diary records.

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    Collect Files Used

    Screen Shot
    This scans your entire hard disk and gets a list of all recently modified files. It then creates diary entries for each of these files into your current diary datapath.
    This allows you to not only view your appointments and PC usage, but also ALL the files modified, and when they were modified.
    The list can be displayed in the middle left window of the Diary, so you can simply double click a file entry to load it.